Use labels to categorize your messages. Labels are like folders, but with a twist: You can apply multiple labels to message, so you can "store" a single copy of a message in multiple labels. You can also:
Make your labels easy to identify by applying different colors to them.
- Open a label on the left side of your Mail window to see all messages with that label
- Search for all messages with a label
- See labels on your messages in your Inbox, so you can quickly identify different types of messages
To create a label:1. Click the Labels drop-down menu and choose Manage labels:Tip: Alternatively, you can click Settings > Labels.2. Under Labels, in the Create a new label field, type the name of your new label, and then click Create:To change the color of a label:1. In your Labels list on the left, click the square to the left of a label. For example:2. Select a color from the palette that appears. The change is instantly applied to all messages with that label:You can remove a color by clicking Remove color below the color palette.Tip: Not enough colors? Try the Custom Label Colors feature in Gmail Labs (available if your Google Apps administrator has enabled labs for your domain). In the upper-right corner of your Mail window, click Settings > Labs. To apply a label to a message:1. Select the check box next to the messages you want to label, and then select the label name from the Labels drop-down menu. (Note that you can select more than one label.)2. Click Apply.Tip: If you want to move the messages out of your Inbox at the same time you apply a label to them, select the messages, and then select a label in the Move to drop-down menu. Or, just click and hold in the gray area to the left of the message... ...and drag it to a label's name:To move labeled messages out of your Inbox:1. Select one or more labeled messages in your Inbox.2. Click Archive. To view a labeled message you archived, just click the label on the left.